Cegid Notilus in figures
2
Million users
26 years
of experience
40 to 70 %
time saved
Expense reports with zero paper and zero effort
Scan your receipts and your expense report is created automatically. Say goodbye to stacks of papers with secure electronic filing.
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Why choose Cegid Notilus?
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Expense reports
Digitize the creation, processing and storage of your expense reports
Employees create their expense reports quickly as they go. No unnecessary data entry! With real-time notifications, approvers can focus on anomalies and risks of fraud. Digitization and automation: making your finance departments more productive.
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Expense reports
Automatic expense reports
With artificial intelligence, a photo of the receipt is enough to create an expense report that complies with your reimbursement policy. Company card spending and mileage allowances are calculated automatically. Employees are informed of their report’s status in real time.
Expense reports
Smart approval and verification
Expense reports follow a custom approval workflow and are automatically incorporated into the accounts in accordance with your company’s policies. It only takes a click to approve or refuse the report. Receive notifications about any discrepancies, duplicates or fraud.
Expense reports
Digitize and archive expense reports
Go paperless with probative filing. Your supporting documents are stored in a secure digital vault that you can access in just a few clicks in case of an audit. Save time looking for your receipts with multi-criteria searching.
Expense reports
Data security and IT interfaces
Cegid Notilus is an ISO 27001-certified solution, hosted in France and GDPR-compliant. Cegid Notilus securely interfaces with your IT system, including your accounting, HR, payroll, ERP and business card software.
Business travel
Simpler business travel all over the world
Hotels, trains, planes, car rental, payment methods… Cegid Notilus adapts to your travelers’ needs, manages your travel policy and guides your employees in real time as they organize and book their trips.
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Business travel
Travel Policy Compliance
Incorporate your company’s travel policy to automatically manage your employees’ bookings, online and offline. You can customize your approval workflow according to the type of travel, the supplier and the destination.
Business travel
Planning and booking
Your employees can plan their trips easily right in their calendar and book directly in Cegid Notilus with the self-booking tool, the hotel booking tool, travel agency, etc. They can find their travel details in the mobile application in real time.
Business travel
Direct connectors to travel providers
Cegid Notilus allows users to book certain travel services right in the app. Trains, hotels and car rentals are available without agency fees, saving money and respecting your travel policy.
Traveler safety
Direct connectors to travel providers
By grouping all your travel in Cegid Notilus, you can locate your employees at any time. On top of the automatic checks for your travel policy, Cegid Notilus allows you to share security procedures and rules according to your “risk” zones.
Supplier invoices
All your travel expenses in one place
Cegid Notilus automatically digitizes, incorporates and does the accounting for your travel providers’ invoices (agencies, company travel accounts, fuel cards, car rental, etc.). You get a full view of the cost of your business travel.
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Vehicle fleet
Manage your vehicle fleet efficiently
Intuitive, simple and fast, Cegid Notilus unchains you from your Excel files by centralizing your fleet management: orders, car policies, assignments, invoices, etc. Customized reports let you easily manage your vehicle fleet and optimize costs.
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Vehicle fleet
Daily management
See your fleet’s status at a glance for easy and fast operational management, including maintenance and inspection dates, contract renewals, mileage reports and vehicle assignments. Incorporate your car policy to automate your management.
Vehicle fleet
Administrative management
Make it easier to administer your fleet with connections to France’s national driver fine platform and car registration system to import all your technical data with just a click. Automate all the checks related to contracts, invoices and driving laws.
Vehicle fleet
Decision-making aids
Cegid Notilus offers indicators to help you analyze your financial and operational data. These can be included in your custom dashboards. Cegid Notilus calculates your total cost of ownership and helps you optimize it.
Vehicle fleet
Driver mobile application
- centralized vehicle data
- information from the driver (mileage reports, maintenance, etc.)
- messages from the manager (notifications, warnings)
- vehicle reservation
Driver fines
Automate how you handle your employees’ fines
Cegid Notilus makes it easy to identify employees who have received a fine while driving a company vehicle. We connect directly to France’s national fine processing platform– identification takes just a few clicks. Manage vehicles, assignments and drivers on our dashboard.
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Analyses
Analyze your travel cost data
Cegid Notilus gives you a comprehensive view of your business travel costs in a dedicated, customizable tool that is easy to use.
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Analyses
Custom dashboards
With Cegid Notilus, you can gather data into a dashboard to highlight trends, monitor the budget and provide key indicators on all business travel data.
Analyses
Creating analyses
Cegid Notilus Analyses is a decision-making cube embedded in the application. It makes it easy to create and disseminate custom analyses through scheduled tasks. Cegid Notilus Analyses complements the standard statuses and dashboard.
Public Sector
Simplify travel management for the government and civil service employees
Cegid Notilus offers solutions dedicated to the public sector and international organisations for managing allowances, expense reports, temporary travel and vehicle fleets.
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In terms of productivity, since there is no additional data entry, we are really benefitting compared to our old system. We won't be going back.
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Access Resources
OCR or optical character recognition software
Article 30 September 2021 4 min
Complete guide to business expense reports
Article 30 September 2021 10 min
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