Cegid Notilus

Simplify how you manage your staff’s temporary travel

Public sector

Cegid Notilus offers dedicated solutions for the public sector and international organizations to manage allowances, expense reports, temporary travel and the vehicle fleet.

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Cegid Notilus in figures

More than 120

 public institutions and international organizations as customers

50 to 70 %

time saved in your expense report processes

26 years

of experience

Cegid’s promise

Why choose Cegid Notilus?

Expense reports with zero paper and zero effort

Cegid Notilus digitizes your expense reports: creation, validation, electronic filing, reimbursements.

Your business travel from A to Z

Plan your assignment and make your bookings easily so you can travel with peace of mind. Cegid Notilus supports you around the world.

Optimized fleet management

Cegid Notilus centralizes your data to give you a full view and full control over your vehicle fleet.

Discover Cegid Notilus

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Travel orders and expense reports

Travel bookings

Supplier invoices

Probative digitization

Vehicle fleet

Driver fines

Travel orders and expense reports

Simplify the management of your staff’s travel orders and expense reports

Cegid Notilus allows you to enter, verify and approve all occasional and permanent travel requests. The solution helps you calculate allowances, monitor the budget, and enter expense reports with all the related spending and receipts.

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Travel orders and expense reports

Travel order

Cegid Notilus allows you to create and approve staffs’ occasional and permanent travel requests. Travel orders are costed, including allowances and travel services. Save time when verifying travel while ensuring that the budget is available.

Travel orders and expense reports

Expense report

With Cegid Notilus, staff can generate an expense report directly from their travel order. The list of expenses is pre-filled with the daily allowances and any other expected costs. Staff only need to attach their digitized receipts on PC or mobile.

Travel orders and expense reports

Daily allowances

Cegid Notilus retrieves chancellery rates and regulatory travel costs and automatically calculates daily allowances according to the travel destination and duration. The authorizing officer receives a detailed estimate of expenses before the staff leaves.

Travel orders and expense reports

Mileage allowance

Cegid Notilus calculates the distances traveled by staff with their personal vehicles, making it easier to manage rounds and recurring journeys. Mileage allowances are created automatically and incorporated into the expense report with certified distances.

Travel bookings

Simplify how you book your staff’s temporary travel

Connected to an online booking portal, Cegid Notilus allows you to book services directly with the travel agency (tickets, accommodation, vehicle rental) and to cost the assignment request.

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Supplier invoices

Incorporate your supplier invoices and group all your travel expenses together

Cegid Notilus automatically incorporates, reconciles and accounts for the invoice lines (ROPs) of your travel providers (agencies, company travel accounts, fuel cards, car rental, etc.). Combined with the travel order and expense report, this module gives you a full overview of business travel costs.

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Electronic invoices

Electronic invoices and transaction statements

Facilitate expense verification with travel order reconciliation: invoices from your travel providers (agencies, travel expense accounts, etc.) are stored in the electronic invoicing portal while transaction statements are directly uploaded to Cegid Notilus.

Probative digitization

Digitize your expense report receipts

Go paperless with probative filing. Your receipts are eIDAS-certified and stored in a secure digital vault in accordance with current French legislation. They are available for 10 years in just a few clicks in case of audit.

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Vehicle fleet

Manage your vehicle fleet efficiently

Intuitive, simple and fast, Cegid Notilus unchains you from your Excel files by centralizing your fleet management: orders, assignment policies, assignments, invoices, etc. Customized reports let you easily manage your vehicle fleet and optimize costs.

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Vehicle fleet

Daily management

See your fleet’s status at a glance for easy and fast operational management including maintenance, inspection, contract renewals, mileage reports and vehicle assignments. Cegid Notilus automatically incorporates your assignment policy.

Vehicle fleet

Administrative management

Make it easier to administer your fleet with connections to the national driver fine platform and car registration system to import all your technical data with just a click. Automate all the checks related to contracts, invoices and driving laws.

Vehicle fleet

Decision-making aids

Receive indicators to help you analyze your financial and operational data and incorporate them into your custom dashboards. Cegid Notilus calculates your total cost of ownership and helps you optimize it.

Vehicle fleet

Driver mobile application

Simplify communication between the manager and staff through the mobile application:

  • centralized vehicle data
  • information from the staff member (mileage reports, maintenance, etc.)
  • messages from the manager (notifications, warnings)
  • vehicle reservation

Vehicle fleet

Vehicle pool

The staff member can book their own service vehicle and choose a model available by date and pool reference in accordance with their driver profile. Manager approval can be automated or manual.

Driver fines

Automate how you manage your employees’ fines

Cegid Notilus makes it easy to identify staff who have received a fine while driving a professional vehicle. We connect directly to France’s national fine processing platform – identification takes just a few clicks. Manage vehicles, assignments and drivers on our dashboard.

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Let Cegid guide you

See our expert advice to reveal the full value of your business.

Access Resources
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