Cegid Notilus in figures
More than 120
public institutions and international organizations as customers
50 to 70 %
time saved in your expense report processes
26 years
of experience
Cegid’s promise
Why choose Cegid Notilus?
Travel orders and expense reports
Travel bookings
Supplier invoices
Probative digitization
Vehicle fleet
Driver fines
Travel orders and expense reports
Simplify the management of your staff’s travel orders and expense reports
Cegid Notilus allows you to enter, verify and approve all occasional and permanent travel requests. The solution helps you calculate allowances, monitor the budget, and enter expense reports with all the related spending and receipts.
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Travel orders and expense reports
Travel order
Cegid Notilus allows you to create and approve staffs’ occasional and permanent travel requests. Travel orders are costed, including allowances and travel services. Save time when verifying travel while ensuring that the budget is available.
Travel orders and expense reports
Expense report
With Cegid Notilus, staff can generate an expense report directly from their travel order. The list of expenses is pre-filled with the daily allowances and any other expected costs. Staff only need to attach their digitized receipts on PC or mobile.
Travel orders and expense reports
Daily allowances
Cegid Notilus retrieves chancellery rates and regulatory travel costs and automatically calculates daily allowances according to the travel destination and duration. The authorizing officer receives a detailed estimate of expenses before the staff leaves.
Travel orders and expense reports
Mileage allowance
Cegid Notilus calculates the distances traveled by staff with their personal vehicles, making it easier to manage rounds and recurring journeys. Mileage allowances are created automatically and incorporated into the expense report with certified distances.
Travel bookings
Simplify how you book your staff’s temporary travel
Connected to an online booking portal, Cegid Notilus allows you to book services directly with the travel agency (tickets, accommodation, vehicle rental) and to cost the assignment request.
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Supplier invoices
Incorporate your supplier invoices and group all your travel expenses together
Cegid Notilus automatically incorporates, reconciles and accounts for the invoice lines (ROPs) of your travel providers (agencies, company travel accounts, fuel cards, car rental, etc.). Combined with the travel order and expense report, this module gives you a full overview of business travel costs.
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Electronic invoices
Electronic invoices and transaction statements
Facilitate expense verification with travel order reconciliation: invoices from your travel providers (agencies, travel expense accounts, etc.) are stored in the electronic invoicing portal while transaction statements are directly uploaded to Cegid Notilus.
Probative digitization
Digitize your expense report receipts
Go paperless with probative filing. Your receipts are eIDAS-certified and stored in a secure digital vault in accordance with current French legislation. They are available for 10 years in just a few clicks in case of audit.
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Vehicle fleet
Manage your vehicle fleet efficiently
Intuitive, simple and fast, Cegid Notilus unchains you from your Excel files by centralizing your fleet management: orders, assignment policies, assignments, invoices, etc. Customized reports let you easily manage your vehicle fleet and optimize costs.
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Vehicle fleet
Daily management
See your fleet’s status at a glance for easy and fast operational management including maintenance, inspection, contract renewals, mileage reports and vehicle assignments. Cegid Notilus automatically incorporates your assignment policy.
Vehicle fleet
Administrative management
Make it easier to administer your fleet with connections to the national driver fine platform and car registration system to import all your technical data with just a click. Automate all the checks related to contracts, invoices and driving laws.
Vehicle fleet
Decision-making aids
Receive indicators to help you analyze your financial and operational data and incorporate them into your custom dashboards. Cegid Notilus calculates your total cost of ownership and helps you optimize it.
Vehicle fleet
Driver mobile application
Simplify communication between the manager and staff through the mobile application:
- centralized vehicle data
- information from the staff member (mileage reports, maintenance, etc.)
- messages from the manager (notifications, warnings)
- vehicle reservation
Vehicle fleet
Vehicle pool
The staff member can book their own service vehicle and choose a model available by date and pool reference in accordance with their driver profile. Manager approval can be automated or manual.
Driver fines
Automate how you manage your employees’ fines
Cegid Notilus makes it easy to identify staff who have received a fine while driving a professional vehicle. We connect directly to France’s national fine processing platform – identification takes just a few clicks. Manage vehicles, assignments and drivers on our dashboard.
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See our expert advice to reveal the full value of your business.
Access Resources
OCR or optical character recognition software
Article 30 september 2021 4 min
Complete guide to business expense reports
Article 30 september 2021 10 min
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